Embedded Lawyer-Logic™ will guide you to determine + generate the right company secretarial / trust admin documents to complete issue of securities to process up to 5 applications for new securities at a time:
1️⃣ Minutes of a board meeting; or
2️⃣ Written resolutions of the directors.
➲ Each application for new securities can have a different applicant, and can even relate to securities of a different type/class;
➲ Enables you to prepare the board approvals, application forms and new certificates, all in one go; and
➲ Works for all types of securities, not only shares (eg, options, convertible notes, units in a unit trust, etc).
Once these legal documents have been generated and executed you will need to proceed to notify the Australian Securities and Investments Commission (ASIC) of the appointment/s by lodging a Change to Company Details (formerly ASIC Form 484) on behalf of the Company.
From November 2015, changes to company details must be made online.
Refer to the ASIC website here for more information.
Unless an applicable fee is designated by ASIC for a particular kind of change, such as a change of Company Name, there is generally no fee payable to change or update your company details online.
If you are late (more than 28 days after the change) notifying ASIC:
The following Late fees apply:
❌ $83 for up to one month late; or
❌ $344 for over one month late.
You need to register to use ASIC's online services before you can make any changes.
❌ The paper ASIC Form 484 is no longer available.
Once ASIC has received your changes online, they will update your company details within one business day.
To make changes to company details:
2️⃣ Log in to our online services with your company's ACN or ABN;
3️⃣ Enter your username and password;
4️⃣ Select 'Start new form' and select 'Change to company details'.
All correspondence is sent to you electronically once you've registered for online services.
You will receive an email alert when the correspondence is available.
This includes your company annual statement.
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It is important to compare and contrast the major difference between the standard of the legal duty imposed on Directors in Australia versus the U.S.A.
Reliance on the work of professional advisors is available as a defense in the U.S.A so long as Directors can show they had a sufficient basis to reasonably believe their Professional Advisors are both reliable + competent.
In Australia, Directors are held to a much higher standard!
Under the Corporations Act, Directors have a mandatory Duty of Diligence to take additional steps and to make further inquiries to satisfy themselves with regard to the information and advice provided (even if it is provided by professional advisors they reasonably believe are reliable + competent).
The Business Judgment Rule (BJR) defence/defense is available to Directors in both the U.S.A + Australia.
It appears that the above distinction between the reliance on professional advisors v. Duty of Diligence has been incorporated into each countries application of the BJR.
In the Australian version of the BJR, the third element states:
3️⃣ Informs her or himself about the subject matter of the judgment to the extent she or he reasonably believes to be appropriate …
In the U.S.A version of the BJR (refer below), Director's need to make an informed decision, but in doing so they can rely upon professional advisors they reasonably believe to be reliable + competent.
Once advice has been obtained from professional advisors, in the U.S.A. there is no duty to make any further inquiry beyond this point.
A Court will not second guess a business decision if it was:
2️⃣ Made in Good Faith;
3️⃣ Without Conflicts of Interest; and
4️⃣ Had a Rational Basis.
So, whether Directors' will be held liable for breach of their duty of care depend on the facts …
✅ Was the Board reasonably informed?
✅ Did it do appropriate homework before making the decision (analyze information, deliberate)?
✅ Did it act in good faith, free of self-interest, and with the belief that the decision was in the best interest of the Corporation?
If so, the Directors' are not liable, despite the poor substantive outcome of the decision, because the BJR recognizes that a Director is not a guarantor of success.
Reliance on others: It is not unreasonable for a director to rely on information from officers, legal counsel, committees, etc. the director reasonably believes to be reliable and competent.
The article Directors duties: care & diligence, business judgment rule, good faith, use of position & information by the Commercial Law Barrister: Jonathan Wilkinson provides a useful summary of the Directors' Duties required under the Corporations Act in Australia as set out by Elliot J. in the recent Victorian Supreme Court decision United Petroleum Australia Pty Ltd v Herbert Smith Freehills  VSC 347.
Source: For a more detailed discussion, please read our blog article.
This FAQ was written by James D. Ford GAICD | Principal Solicitor, Blue Ocean Law Group℠.
This FAQ is intended for general interest + information only.
It is not legal advice, nor should it be relied upon or used as such.
We recommend you always consult a lawyer for legal advice specifically tailored to your needs & circumstances.